CORRECTIONS: There are times that personal information on documents are incorrect. When corrections are required, such as incorrect spelling of name, social security number, address, phone numbers, minor things such as this, you need to line through ONE TIME and ALWAYS have ALL borrowers initial beside the corrections. We cannot make changes to the terms of the loan. Some lenders may require approval before making any changes. Be sure to follow the instructions of the Title Company and / or Lender.
NOTARY STAMP: When entering your Notary Stamp, please be sure that you are not stamping over any typed wording or signatures. The stamp must be on a completely blank spot on the paper. If there is not enough room to place your stamp, We have included a Notary ALL PURPOSE ACKNOWLEDGEMENT
NOTARY ALL PURPOSE ACKNOWLEDGEMENT form for your use. We have included a sample for you to follow. Near the bottom of the form, it states that the information is optional but we suggest that you fill out the information to prevent any fraudulent entries and for your protection.
BASIC KNOWLEDGE OF DOCS: We need to know the basic info about the documents, just in case the borrowers asks us. We don’t need to know the full details but we need to sound like we know what we are talking about! :0) See Standard Closing Documents
NO BLANK AREAS ON AFFIDAVITS: On the Affidavits that are notarized, there are questions that need to be answered on the document(s). There should NOT be any blank spots on a notarized document. Ask the borrower(s) to input the information. We have included samples of the Affidavits so that you know what is to be entered on the forms.
DON’T ANSWER DETAILED QUESTIONS: If the borrower(s) start asking detailed questions about the dollar amounts on the HUD or the terms of the loan, you MUST have them call their Loan Officer / Lender or the Title Company. You "Can Not" answer what you think the answer is or even if you know the answer. We are just the witnessing notary. If we give wrong information, we could lose the transaction and that’s not good. We could take the chance of not being called again from our Client if we practice this.
NOTARY ERRORS: When it has “STATE OF” and “COUNTY OF”, this needs to be filled in. If you are in Bexar County (when closing the loan), then you need to put Bexar County. But if you are in Comal County when the closing is taking place, then you need to put Comal County. Where ever you are notarizing the document and whatever county you are in, that is the county that you need to enter. If the property is located in Wilson County and you are in Bexar County and the document has Wilson County, line through Wilson County and enter Bexar County and initial (borrowers do not initial this area). See more about NOTARY ERRORS.
ANOTHER COMMON NOTARY ERROR: When you are notarizing a document and you are required to print the names you need to be sure that you print the name as it is signed. If the borrower signs his name as John D. Doe, Jr. then you have to print John D. Doe, Jr.. Just remember that however the borrower signs their name, is how you are to print the name if required.